The 3-Step Method to Deploy Artificial Intelligence in Your Business

Artificial Intelligence (AI) is by far the most disruptive and transformative technology the world has ever seen. It’s already impacting everything—from how we work to how we live—and it’s only accelerating. As business owners, it’s no longer a question of if we should embrace AI, but how soon we can implement it.

In this post, I’m going to walk you through a simple but powerful three-step method to help you identify and deploy AI opportunities in your business, so you can stay competitive, save time, and become more efficient.

✅ Step 1: Map Out Your Business Systems

The first step is to visualize your business. Whether you're a pen-and-whiteboard kind of person or prefer mapping it out digitally, the goal is to break down your business into its key system stages.

Think of your business like a car—it might look smooth and seamless on the outside, but under the hood, there are dozens of components working together to make it run.

If you have an Amazon FBA business, a wholesale model, or run on platforms like Shopify or eBay, some common system stages might include:

• Sourcing suppliers

• Product research

• Purchasing decisions

• Fulfillment and prep

• Shipping and logistics

• Repricing and stock management

• Financial tracking

• HR or team communications

• Sales and marketing

Mapping out each of these core functions gives you a bird's-eye view of your operations.

⏱ Step 2: Track Time Spent on Each Area

Now that you’ve visualised your business systems, it’s time to measure how much time each area takes.

Over the next 1–2 weeks, begin tracking where your time (or your team’s time) is going. You might find that:

• Admin tasks take 10 hours a week

• Operations consume 15+ hours

• Repricing or customer service eats into your evenings

• Marketing or content creation takes longer than expected

Once you've got these figures, create a priority list based on the time commitment. The areas eating up the most hours go to the top—that's where AI can have the biggest impact.

🤖 Step 3: Start Exploring & Deploying AI Tools

With your priority list in hand, begin researching AI tools that can support or automate those high-time, repetitive tasks.

Here are a few ideas to get you started:

• Admin & Calendar Tasks: Use tools like Motion or Reclaim to automate scheduling and task planning.

• Email & Communication: Try AI writing tools like ChatGPT or Copy.ai to draft responses, newsletters, or reports.

• Accounting: Tools like QuickBooks with AI integrations can reduce bookkeeping hours.

• Sourcing & Research: Leverage AI for lead generation, profitability analysis, and supplier outreach.

• Design & Marketing: Use platforms like Canva with AI-powered design, or generate social content using AI prompts.

• Operations: Tools like Operator from OpenAI allow you to automate browser tasks and take real action based on prompts.

The goal here isn’t to replace humans—but to free up valuable time, reduce errors, and allow your team (or you!) to focus on high-impact growth tasks.

Why This Matters: Anticipate, Don’t React

As we’ve seen throughout history—whether it was the rise of the internet, social media, or mobile tech—the businesses that adapt early win big.

There’s a great saying: "Winners anticipate, losers react."
Just like people were asking “What is the internet?” back in 1994, today we’re hearing: “What is AI really going to do?”

The answer: Everything.

And the sooner you begin mapping, measuring, and deploying AI in your business, the greater your head start will be.

Bonus Resource: The Rise of Agentic E-Commerce Platforms (Ebook)

If you want to go deeper, we’ve put together a brand-new ebook titled “The Rise of Agentic E-Commerce Platforms.” It’s a powerful introduction to:

• The evolution of AI and where it’s heading

• How to think “AI First” in your business

• Real-world use cases across Amazon, Shopify, and beyond

• What the next 1,000 days in e-commerce will look like

• How to build a scalable, agent-based system for your brand

You can check it out here on Kindle (coming soon).

Final Thoughts

To recap, here’s your 3-step method:

1. Map your business – Visualise your system stages

2. Track your time – Identify the biggest time drains

3. Deploy AI tools – Use automation where it saves the most time

It’s not about doing everything at once—it’s about starting with what matters most. Test, experiment, and grow from there.

This is the AI revolution, and it’s already here. Your only job is to start now.